Semester Map

1Pick your semester

Choose your teaching period. Week numbers, breaks, SWOT vac and exams fill in.

TAFE, Federation Online or different dates? Choose Something else and enter when your first week starts.

2Drop in your Moodle calendar

1. In Moodle, open Calendar.
2. Choose Import or export calendars, then Export calendar.
3. Pick All courses and Custom range. It covers the whole year ahead, so one export does the whole semester. Then press Export.
4. Drag the file onto the dashed box, or press Choose a file.

No Moodle file? Type a unit code, like NURBN1012, and press Add unit. The tasks and weights come from the unit outline. Add the due dates yourself.

3Check your tasks

• Each unit has its own colour. Check every task has a due date and a % of mark.
• "Weight shared out from the unit outline" means it's a best guess. Fix it if you know better.
• Pick the right Type. It changes the steps: an exam gets revision steps, an essay gets drafting steps.
• Split turns "Quizzes 20–40%" into separate tasks, each with its own date.
• Hurdles and attendance stay on the list but don't get a plan.

4If you have a Learning Access Plan

Open Step 3 and tick what's in your LAP, or drop in your LAP PDF and it ticks them for you.

• Assessment extensions: a reminder to ask early for anything due in a crunch week or worth 40% or more, with the email ready to copy.
• Exam arrangements: a reminder to check they're confirmed before your exams.
• I need to pace myself: everything starts earlier, with an extra spare day, and no more than two new tasks start in the same week.
• Group work: group projects start with telling your group how you work best.

5Read your map

Each bar is when to work on a task, up to your own deadline. The diamond is the real due date.

Crunch weeks are weeks with three or more things due, or half a unit's marks. They're shaded and listed at the top.

6Check "Where should I be?"

The week by week list says what to do each day: one task at a time, earliest deadline first, with a link to help for each step. This week opens by itself.

Lots due at once? Some days get two things, only when a deadline forces it. You can turn this off under How the plan is worked out.

7Save it

Press Add it all to my calendar (see below), then Download my map (PDF).

Page one is the map. The next pages are a day-by-day checklist: one thing to work on each day, then your deadlines.

1Paste the task sheet

Under the task, press Break it down. Paste the task instructions and marking guide from Moodle, then press Break it down again.

It reads only the structure: word count, number of sources, sections and marking criteria. It never looks at what you'll write. No AI is used.

2Want more detail? Copilot, for planning only

1. Open Want more detail? Use Copilot under the steps.
2. Press Copy the instruction. It tells Copilot to plan only: never write, suggest, check or explain any of your work.
3. Open Microsoft Copilot with your Federation account, paste it and send.
4. Copy Copilot's whole answer, paste it back and press Use these steps.

3Keep the record

If your unit asks you to say how you used AI, copy the sentence under the steps. Press Download my AI planning record and keep it. It shows exactly what Copilot was asked and what it said, which Federation recommends keeping as evidence.

1Download the calendar file

Press Add it all to my calendar. Then open the file:

• Outlook on a Windows computer: open the file. Outlook adds everything.
• iPhone: tap the file, then Add All.
• Outlook on the web or the Outlook app: Calendar, Add calendar, Upload from file.
• Google Calendar: Settings, Import and export.

Just want one date? Each deadline in the week by week list has an Add to Outlook link that opens it ready to save.

2When your plan changes

Change your map, delete the old Semester Map events, then add the new file. To pick up where you left off, drop your PDF back into the Semester Map.